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The Market Place & Shops at Pin Oak

Thank you for your interest in becoming a vendor at Pin Oak 2021. The Pin Oak Charity Horse Show offers a unique shopping experience for our visitors with a wide range of equestrian apparel and goods to street clothes, home goods and gifts.

MARCH 24 – APRIL 11, 2021

  • Table, tent, trailer and food truck set ups are welcome.
  • 30 amp and 50 amp electrical options available.
  • The Market Place is located outside on Market Pl. and Derby Dr. in between Barns D & E and adjacent to the outdoor rings and arenas.
  • The Shops are located under cover, with the option of concrete or dirt, in between Barn D & the BBVA Warm Up ring inside of Barn C.

Please complete the vendor space request form and submit to vendors@pinoak.org. Once your request has been reviewed and available space determined, you will be contacted and required to sign a 2021 Vendor Agreement. We realize you have a choice as to where you do business and appreciate you choosing Pin Oak!

By completing the vendor request form, you are committing to participating in all 3 weeks of the show. All vendor agreements and payments must be received by March 2, 2021 to confirm your space.

All vendors are required to load in prior to the start of the horse show and may not load out until the completion of the final day of classes. The above vendor fee is for March 24 – April 11, no matter what hours you keep. All booths and trailers must be arranged so that all merchandise and signage are within the assigned space.

Ample space must be provided within the booth for vendor staff and visitors. Due to the Fire Marshall’s guidelines, any vendors under the covered vendor section must adhere to a center aisle way of six feet. Vendor booths may not be moved or sublet once assigned. Only one type of business may be sold from assigned space. There will be absolutely no selling of merchandise or professional services on the show grounds or in stalls by any party other than authorized vendors.


AVAILABLE ELECTRICAL SUPPLY

110 volt / 20 amp – 110 volt / 30 amp – 20 volt / 50 amp


SET UP REQUIREMENTS

A photo of your vendor set up, this includes tent, trailer, furniture, signage, etc. must be submitted with your application – this includes returning vendors. A description of your products, brands you sell and any other services must be listed. We only accept a limited number of applications per category to ensure that our vendors have the most success and we have a diverse offering for our shoppers.


VENDOR AGREEMENT & PAYMENT

Once your vendor request is approved an invoice will be sent along with the Vendor Agreement. All payments and signed agreements must be received by March 2, 2021 to secure your space.

Pay by phone: 281-578-7669

Pay by check: Great Southwest Equestrian Center, attn: Pin Oak Vendors 2501 S Mason Road, Suite 100 | Katy, TX 77450


INSURANCE REQUIREMENTS

Once approved, vendors must provide a certificate of liability insurance and an additional insured rider naming Great Southwest Equestrian Center as an additional insured, which will be as more specifically described in the Vendor Terms and Conditions.


PROGRAM PRINT DEADLINE

To be listed as a Market Place vendor in the Pin Oak Program, vendors must have signed their Vendor Agreement by February 15, 2021. If you are interested in purchasing ad space, please contact advertising@pinoak.org.


For vendor inquiries, please contact vendors@pinoak.org.

Vendor Space

Download the 2021 Vendor Space Request Form.


Food Trucks

Food truck spaces are complimentary and only one food truck is scheduled per day. Space must be requested in advance of show starting.

Food trucks that would like to be considered for our catering list for exhibitor or sponsor events during the show, please submit a bid to Scott Niemeyer.


Support our Charity

Food trucks or vendors that would like to donate a percentage of sales back during the Pin Oak Charity Horse Show will receive a tax receipt and be listed as a show donor.


For more information on becoming a show donor, please contact sponsorships@pinoak.org.

FAQ

What is the Pin Oak Charity Horse Show?

The Pin Oak Charity Horse Show is the premier equestrian event in the South. It attracts participants from as far afield as Canada, Mexico and some 26 states within the USA. It was the first Horse Show to be designated as a United States Equestrian Federation Heritage Horse Show and has received top 25 NARG show winner two years in a row. Pin Oak is a USEF Premier rated show, USHJA Level 5 Jumpers both weeks, WCHR both weeks, and hosts American Saddlebreds Week I and Hunters / Jumpers both weeks of the show.

Where is the Great Southwest Equestrian Center?

2501 South Mason Road, Katy, TX 77450

Where are the booths situated?

Most booths are located close to the main competition ring. Trailers are welcome too.

Click here for a map of the Showground.

What is the cost of a booth?

What do I need to bring?

All furnishings and materials are necessary to set up your booth. NOTE: The facility does not provide tables and chairs, please bring your own.

Are electricity and water available?

Yes, electricity and water can be found on the grounds. However, not all sites have electricity or water; please specify your needs on the application form. Booths are allocated on a first come basis, so if you have particular requirements, get your request in early!

What kind of security will be provided?

Pin Oak has arranged for 24-hour security.

However, any Vendors choosing to leave merchandise or monetary instruments unattended at any time will do so at their risk. The Pin Oak Charity Horse Show is not responsible for any theft, damage or loss of product from any vendor.

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